Administrative Assistant – Student Affairs & Guidance

About the role

The Administrative Assistant for Student Affairs and Guidance provides essential support to the school’s administration, faculty, students, and families. Reporting to the Assistant Principal, Student Affairs and the Director of Guidance, the role ensures smooth daily operations of the office and assists with a wide range of events and programs throughout the academic year.

Key responsibilities

• Coordinate bus transportation for students, field trips and extracurricular activities.
• Maintain office supplies, ID badge system, and multi‑line phone coverage.
• Manage the school’s Google Calendar, room reservations, and gym space scheduling.
• Assist with bell schedules, seating charts, school calendar, and event ticket sales.
• Process college, scholarship and program applications; create and manage guidance forms and transcripts.
• Interact with vendors, contractors and professional services to place orders and convey instructions.
• Schedule college representative visits and support school photographer logistics.
• Maintain detailed records of events, transactions, and purchases using Google, Microsoft and Turbine.
• Design and print event booklets and keep display cases current for seasonal décor.
• Support APSA and the Director of Guidance at events, including evenings and weekends.
• Operate and update Naviance, NCAA Clearinghouse, and College Board platforms.

Required profile

• High school diploma or equivalent.
• Previous experience in customer service or as an administrative assistant.
• Excellent written and oral communication skills.
• Strong organizational abilities and attention to detail.

Required skills

• Proficiency with Google Calendar and Google Workspace.
• Microsoft Office suite (Word, Excel, PowerPoint).
• Experience using Turbine for transaction tracking.
• Familiarity with Naviance, NCAA Clearinghouse, and College Board databases.

What we offer

• Full‑time, 10‑month position with a supportive, values‑driven school community.
• Opportunities to engage with students, families, and staff across a variety of events.