Operations & Finance Coordinator – Pacific Region

About the role

The Operations & Finance Coordinator (Pacific) provides high‑level operational, administrative and financial support to the Pacific‑based team, ensuring seamless office functions and effective liaison with the Labour Sending Unit. The role contributes to the delivery of the Pacific Australia Labour Mobility scheme and the Timor‑Leste‑Australia Labour Mobility and Skills Partnership.

Key responsibilities

• Coordinate program financial administration, including expenditure reporting, reconciliations, fund forecasting, payment processing, petty‑cash management and compliance with audit requirements.
• Manage office operations such as travel logistics, asset tracking, records management and adherence to health, safety, insurance and security protocols.
• Oversee facilities, maintenance, procurement, security and workplace improvement activities through stakeholder and service‑provider coordination.
• Support recruitment, onboarding, personnel administration, employee separations and the management of visas, work permits and related documentation.
• Build and maintain positive relationships with internal teams and government counterparts, contributing to continuous improvement and a collaborative work environment.

Required profile

• Tertiary qualification in a relevant discipline or equivalent combination of experience and education.
• Minimum five years of experience in logistics and administration, preferably within large‑scale organisations.
• Proven track record in office management systems, procedures and government procurement practices.
• Strong interpersonal, relationship‑management and analytical problem‑solving abilities.
• Excellent written and verbal communication skills with high organisational agility.